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Managing Jobs

Defining a Job Analysis before scoring candidates is optional - you can create a job 'on the fly' prior as part of the scoring process. However there are times when a separate job analysis can be useful eg;

  • To ensure the key requirements are specified
  • To add requirements not in a job ad such as late breaking developments or adjacent to the core requirements
  • You would like to provide them as part of a report or email to other members of the recruiting team.

Each analysis extracts, structures, and stores the requirements from a job description so that resumes can be assessed consistently.

Jobs Analyses

Creating a Job Analysis

Step 1 – Input Job

To create a job analysis:

  • From the sidebar, click Job Analysis
  • This will start the Job Analysis wizard

In Step 1 of the Job Analysis wizard, you can create a new Job Analysis in two ways:

  • Paste Job Description – Copy the full job ad text into the provided editor.
  • Upload File – Upload a PDF, DOCX, or TXT file containing the job description.

If you paste the job text, formatting is not important. This includes additional details from a job board such as buttons, links or even short blurbs of other jobs - Talentranx will normally identify the main job on the page and format it.

Click Next to proceed.

Step 2 – Review Job

Jobs Analyses

The system automatically formats and structures your pasted or uploaded job description for clarity.

  • You can optionally edit the text to correct any errors or formatting issues - however it is possible to customise requirements in the following step
  • Ensure all role details (title, company, location, requirements) are present.

Click Next to begin analysis.

Step 3 – Analysis

Jobs Analyses

TalentRanx uses AI to extract:

  • Requirements – Responsibilities, deliverables, skills, qualifications.
  • Importance – Whether the requirement is Must Have, Desirable or Bonus as extracted from the job text. You can change this.

You can:

  • Edit a Requirement – Click the pencil icon to adjust the text or change importance.
  • Delete a Requirement – Click the trash icon to remove it.
  • Add New Requirement – Use the “+ Add Requirement” button.

Editing Existing Job Analyses

To update a saved Job Analysis:

  1. Go to Job Analysis in the sidebar.
  2. Select the job you want to edit.
  3. Update requirements, importance levels, or the job text as needed.
  4. Save changes to apply them to future scoring sessions.

Reusing Job Analyses

  • Existing analyses can be selected in the Score Candidates wizard, allowing you to skip the job input and review steps.
  • This is ideal for scoring multiple candidate batches against the same role - you can uniquely name each batch separately.

Tips

  • Keep requirement wording clear and measurable for better AI matching.
  • Adjust importance levels to reflect real hiring priorities.
  • Review extracted requirements for completeness before scoring candidates.